Hersham Village Hall and Hersham Centre Closure
As you know, there was some very sudden and surprising news back in June relating to the immediate closure of the Hersham Village Hall and Hersham Day Centre.
At the time we submitted a Freedom of Information request to Elmbridge Borough Council for full sight of the ‘Condition Report’ and subsequent safety recommendations that resulted in the sudden closures.
We are now in receipt of various letters and reports that triggered the immediate and sudden shutting down of these vital community facilities.
We are VERY surprised to learn that the decision was based on condition reports that were undertaken in August of 2016.
Almost a year ago.
And that the ‘Urgency Decision’ to shut down both of these facilities was made by Cllr Stuart Selleck, Leader of the Council, on the 7th of June.
Two whole weeks before those who rely on the facilities of the Hersham Village Hall and the Hersham Centre were ‘informed’ of the decision late in the day on June the 20th
This caused a huge amount of panic among those whose income and livelihood depends on their contractual agreement with Elmbridge Council being honoured.
Why weren’t those who rely on the Hersham Village Hall and Centre for the Community informed of this decision in the preceding 2 weeks?
I have scanned details of the letter confirming the ‘Urgency Decision’ made by the Leader of the Council, Stuart Selleck (dated 7th of June) as well as the technical details of the ‘Condition Reports’ below in this post.
You can also download them here:
We are publishing the exact contents of the survey reports below but if you can professionally interpret the ‘Condition Reports’ listed below and advise on the impact to the ‘…fire and safety concerns…’ raised by Elmbridge Borough Council that led to the shutting down of these facilities please email me on:
A cynic may look at the nice fancy apartment block to the left, an identical nice fancy apartment block to the right, and the ‘end of life’ low rise space in the middle….all with a large car parking area!
The information given online by Elmbridge Borough Council on the 20th of June, and subsequently updated on the 22nd of June was:
Information for users of Hersham Village Hall and Hersham Centre for the Community
Hersham Village Hall
Effective immediately, Hersham Village Hall will close for the foreseeable future due to fire and safety concerns with the building. The Council is assessing the implications of a condition survey and will bring forward plans to re-provide a facility as part of longer term plans for the site.
We apologise for the inconvenience this will cause but please be assured that we will do everything we can to find hirers suitable alternative facilities within the Borough.
Urgency Decision made by Leader of the Council, Cllr Stuart Selleck, on the 7th of June 2017
In accordance with the Council’s Constitution (Rules 15-16 of the Access to information Procedure Rules), this report contains details of decision(s) taken as a matter of urgency since the last meeting of the Council.
Urgent Action Ref. No: 61
Date : 7. 6 . 17
Action Taken By: The Leader of the Council and the Portfolio Holder for Resources
Action Taken: Urgent works to the Hersham Centre for the Community and Hersham Village Hall
Reason for Urgency
Following extensive investigations by external specialists in respect of the building fabric and the mechanical and electrical aspects of both buildings, it was evident that both buildings were ‘time expired’ in respect of heating , electrics, gas, water and ventilation along with the fire integrity of the building.
Both buildings were intrinsically linked on these aspects and to undertake a complete overhaul to ensure compliance of both
buildings would cost in the region of £750,000.
Given the significant costs required, officers undertook further surveys and had been in extensive discussion with specialists and the solution was to put in the relevant infrastructure for the Centre for the Community to enable it to remain functional over the
next 2-3 years whilst a solution was worked on for the entire site. However, the Hersham Village Hall would need to be shut and the hirers accommodated elsewhere.
This would result in a termination payment to be made to Places for People. <—— The Hersham Hub Comment: Not clear how much this would be?
The Centre would be closed for 8 weeks to enable the following works to be completed:
- Install new heating system and controls
- Replace air handling unit
- Resolve kitchen extraction and gas interlock
- Install new kitchen air supply
- Install new fire alarm panel
- New Fire Damper
- Remove cold water storage tanks and put on mains water
- New Roof mounted extract fan replacement
- New electric distribution board
The work above was of a specialist nature and involved EBC Surveyors working with the utility companies.
The works would be completed over the summer period and would be programmed to ensure minimum disruption to the Centre.
This action was taken by the Leader of the Council and the Portfolio Holder for Resources
Hersham Village Hall, Engineering Services Condition Survey
17850 Hersham Village Hall Troup Bywaters + Anders
Engineering Services Condition Survey
1.1 Troup Bywaters + Anders have been appointed by Elmbridge Borough Council to undertake a review of the engineering services installed at the Hersham Village Hall.
1.2 The review is to investigate the extent of the services installed, their age, current condition and consider their suitability for purpose.
1.3 The review comprised of non-intrusive, visual inspections undertaken in August 2016
1.4 The following report details the findings of the survey and aims to assist Eimbridge in building a whole life cycle strategy for the centre.
1.5 The report outlines recommendations for immediate remedial works to ensure the expected life of the services is achieved.
1.6 The building is split into two for the use of a Day Centre and Village Hall. Primary utilities and systems are common to both the Day Centre and Village Hall.
1.7 All services were visually inspected except from the Day Centre kitchen supply and extract fans and the Day Centre lounge supply and extract fans. These services require specialist access equipment in particular, the Lounge air handling units that are high level within the roof void.
1.8 The building is thought to have been built circa 1985.
2.0 Engineering Services
2.1 Mechanical Services
2.1.1 Heat Source
126.96.36.199 The primary source of heat is provided by a Low Pressure Hot Water system generated by 3no. Ideal Concord gas fired boilers. The boilers are rated at 76.2kW. The maximum heat output is therefore, 228.6kW.
188.8.131.52 The primary LPHW system provides a heat source for the following systems:
+ Domestic Hot Water System – Variable Temperature Circuit
+ Air Handling Units – Constant Temperature Circuit
+ Day Centre Heating System – Constant Temperature Circuit
+ Village Hall Heating System – Constant Temperature Circuit
184.108.40.206 The primary LPHW system operation and temperature is controlled by a motor control centre panel within the plant room and described further in section 2.4. Motorised valves are fitted to each boiler for isolation when a boiler is not in operation.
220.127.116.11 There are no primary LPHW circulation pumps and flow through the boilers relies on the various system pumps. The system is an open type with a feed and expansion tank located in the Village Hall loft space.
18.104.22.168 The installation appears original and therefore, is approximately 30 years of age. The boilers were off line at the time of the survey and it is reported that there are reliability issues. Given their age and reliability, replacement should be considered immediately.
22.214.171.124 As a rule of thumb guide, assuming the total area of both centres combined is approximately 1500m2 and taking into consideration the hot water requirement, a total heat output requirement of 220kW is required. Therefore, the current boiler capacity appears suitable however, to achieve this when maximum demand conditions are met would require all 3 boilers running.
126.96.36.199 Technology has advanced considerably since the installation of the current system and replacement of the existing boilers with a modular condensing boiler arrangement and additional capacity to provide some resilience would be significantly more efficient and provide energy savings.
188.8.131.52 The existing flues would not be suitable for retention and new flues would be required with any new boiler installation.
184.108.40.206 The primary heating pipework should be replaced should new boilers be installed. The new boilers are most likely available with their own dedicated pipework header kits and primary circulating pumps integral to the boilers. This would therefore require pipework alterations to the secondary circuits fed from the primary system.
220.127.116.11 New controls will be required with any new installation and shall need to be given consideration when selecting new equipment as the existing control equipment is not compatible with other manufacturers and is no longer supported.
2.1.2 Heating System
18.104.22.168 Heating to the Day Centre and Village Hall is predominately provided by pressed steel radiators and fan convectors.
22.214.171.124 LPHW is distributed to the heat emitters in both the Day Centre and Village Hall by separate dedicated circulation pump sets. The circuits are constant temperature type and therefore, supply the heat emitters with LPHW at the boiler flow temperature.
126.96.36.199 The pump sets are not original and appear to have been replaced in the last 10 years. However, it was noted that the day centre pump set did not appear to operate.
188.8.131.52 A separate dedicated LPHW system provides the domestic hot water calorifiers with their primary heat source. This system is a variable temperature circuit and controlled by a 3 port valve that will open when the calorifier temperature drops and requires heating.
184.108.40.206 The Village Hall and Day Centre heating systems could be more efficient if these were variable temperature controlled circuits and compensated control dependent on ambient temperatures.
However, this would need to be investigated as in their existing arrangement it would appear that both circuits supply air handling units that may require a higher constant temperature to them to operate correctly.
220.127.116.11 Distribution is mainly steel screwed fitting type pipework throughout. Thermal insulation is applied to pipework within the boiter room and is in varying states or repair and would benefit from replacement.
No thermal insulation has been fitted to distribution within the centres.
18.104.22.168 A dosing pot for water treatment is provided within the boiler plant room.
2.1.3 Ventilation System
22.214.171.124 Ventilation to the Day Centre lounge is provided by a supply air handling unit and independent extract. Both units are located at high level within the roof space of the lounge are accessible only by a mechanical elevated working platform. It was not possible to access these at the time of survey.
Given their position it is assumed that maintenance is not undertaken regularly which is understandable. Both units are assumed to be original and therefore approximately 30 years of age.
126.96.36.199 General ventilation in the remaining areas of the Day Centre, other than the kitchen, is provided by openable windows and trickle ventilation grilles. Most areas have mechanical extract in the form of through wall type fans. These are various ages and in varying states of repair.
188.8.131.52 The Day Centre toilets are fitted with a small electric ceiling mounted fan that appears undersized for the areas they are serving.
184.108.40.206 The Day Centre kitchen is installed with a dedicated supply air handling unit located in the ceiling void above the kitchen. Access is via a loft type hatch above a refrigerator and was not accessible on the day of the survey.
The kitchen appears to have been refurbished within the last 10 years and it assumed that the kitchen supply fan is suitable for retention. Extract is provided by a dedicated canopy and fan arrangement, This was not accessible during the survey but is assumed suitable for retention providing satisfactory maintenance is undertaken.
Consideration should be given to replacement in the near future.
220.127.116.11 The Village Hall main hall ventilation is provided by 3no. roof mounted extract fans. Supply air is via openable windows and partially from the 1st floor air handling unit. The fans are 30 years of age and reaching their economic life.
Their operation was not confirmed as part of this survey. Consideration should be given to their replacement but it is recommended that alternative options for ventilation of the area are considered before any expenditure.
18.104.22.168 The Village Hall Lounge appears to have been provided in the past with mechanical supply and extract ventilation. The supply ductwork is no longer connected to any distribution ductwork of fan. Extract is provided by a roof mounted extract fan located in the loft void and connected to the Lounge extract grille via ductwork.
22.214.171.124 The Village Hall kitchen extract is provided by a through wall type fan on the outer wall. The fan appears to be original and is in poor condition. Supply air appears to be via intumescent grilles between the kitchen and lounge area. The ventilation strategy for the kitchen should be reviewed as soon as possible and a dedicated supply and extract system installed.
126.96.36.199 The Village Hall toilets do not appear to have any mechanical ventilation installed and this should be reviewed in order to comply with the relevant building regulations.
188.8.131.52 The first floor of the Village Halt benefits from a supply air handling unitin the above loft space.
The air handling unit was off at the time of the survey and does not appear to have been in operation recently. The AHU supplies tempered fresh air to the Hall, Common Room and Amenities Room. The AHU is installed with a LPHW heating coil to raise the fresh air temperature to the required set point. The AHU appears to be original but is in good condition probably mainly due to its low use. The capacity of the AHU is 8568m3/hr.
184.108.40.206 Air is extracted to atmosphere from the Common Room and Amenities Room and general corridor space by roof mounted extract fans. The fans are 30 years of age and should be considered for replacement.
220.127.116.11 Fire dampers are installed to the Day Centre and Village Hall ventilation systems have been installed. Fire damper control panels are located within the boiler room.
The control panels appear to be original and replacement is required. Many of the dampers inspected had their actuators detached and were not operational.
The extent and requirement for the fire dampers may have changed from the original design and it is recommended that a review of the fire strategy is undertaken to determine the requirement for fire dampers. A remedial works package can then be progressed following the results of the review.
18.104.22.168 A Fireman ’s Override switch is provided within the Day Centre office to enable remote manual operation of the extract fans only or supply and extract fans together. Another override switch is provided within the Village Hall entrance adjacent to the Fire Alarm Panel. This should be reviewed as part of the fire strategy and determine if it is still in use and operational.
2.1.4 Gas System
22.214.171.124 The incoming gas supply and meter are located at the far end of the building within a dedicated room. The gas distribution extends to the following areas:
+ Main boiler room
+ Day Centre kitchen
+ Village Hall kitchen
126.96.36.199 The gas supply to the boiler room is fitted with mechanical thermal links, knock off button and safety valve. The installation appears in good condition. No safety certificates were inspected during the survey.
188.8.131.52 The Day Centre kitchen gas supply is fitted with a gas safety valve. It appears to be interlinked with the extract fan although reports suggest that the gas valve does not close if the extract fan fails.
184.108.40.206 The Village Hall kitchen gas supply is fitted with a gas safety valve and interlinked with the extract fan. The extract fan has been retrofitted with a differential pressure switch to prove air flow. The system was not tested as part of the survey.
2.2 Electrical Services
2.2.1 Low Voltage (LV) Main Supply
220.127.116.11 The main LV incoming suppiy enters the building within the external LV switch room adjacent to the boiler room. The main supply terminates at a 3 phase, 100amp service head.
18.104.22.168 The supply is metered by the district network operator by an analogue Seeboard Pic meter.
22.214.171.124 The main supply is connected from the service head to a main LV switch panel via a SWA cable. All components appear to be in a reasonable condition.
2.2.2 Low Voltage (LV) Distribution
126.96.36.199 The main LV distribution is provided by a ‘Centre Switchgear1 switch panel located in the external LV switch room.
188.8.131.52 The switch panel is of the withdrawable clear visual isolator type utilising BS88 fuses for protection of main outgoing circuits.
184.108.40.206 The main incoming isolator handle is missing allowing the incoming section to be opened whilst the panel is still live.
220.127.116.11 The switch panel is original and around 30 years of age. The panel is showing signs of corrosion and replacement should be considered within the next 2 – 3 years.
18.104.22.168 The main switch panel feeds local distribution boards and directly feeds external lighting.
Local distribution boards are of the Crabtree type and are no longer supported. Replacement should be considered within the next 1 to 3 years. Small power distribution is via single cabling to metal clad socket outlets that are in reasonable condition.
2.2.3 General Lighting
22.214.171.124 General lighting throughout the Day Centre and Village Hall is a variety of fluorescent and halogen type fittings. The majority are original and whilst in reasonable condition, their replacement for more energy efficient fittings should be considered.
126.96.36.199 A lighting design review should be considered throughout as many areas appear to be provided with an excessive amount of fittings contributing to wasted energy. The Day Centre reception area is provided with a large nufnber of luminaires that is considered excessive for the size and use of the area.
188.8.131.52 External lighting around the perimeter of the building is provided by sodium fittings and controlled by a time clock within the LV switch room. Car park lighting is provided by 3no. standard street lamps and one twin floodlight that are controlled by a separate time clock. All appear to be in reasonable condition and can be expected to remain operational for a further 5 – 10 years.
2.2.4 Emergency Lighting
184.108.40.206 Emergency lighting is provided by dedicated self-contained non-maintained and maintained luminaires throughout. The fittings appeared in reasonable condition.
220.127.116.11 The life of emergency lighting fittings is dependent on good maintenance replacing of battery packs and luminaires periodically. Batteries should be replaced every 5 years regardless of their condition and operation.
18.104.22.168 No emergency lighting log books were inspected as part of this survey.
2.2.5 Lightning Protection
22.214.171.124 The lightning protection system comprises of a strap type conductor along the ridges of the building connected to a dedicated earth connection in the ground adjacent to the building.
126.96.36.199 A recent lightning protection test certificate has been provided and expired in January 2016.
188.8.131.52 The conductor on the roof has become detached from the ridge and is laying across the roof tiles. This requires repair immediately.
2.2.6 Fire Detection and Alarm Systems
184.108.40.206 Dedicated Precept fire detection and alarm systems are installed within the Day Centre and Village Hall, ft could not be confirmed if these are separate systems but it did not appear that the Village Hall repeated or monitored the Day Centre and vis a versa.
220.127.116.11 The Day Centre panel appears to have been replaced and recently and is in good condition and fault free. Detection is provided in all rooms and visual activation devices are present above all doorways.
18.104.22.168 The Village Hall Precept panel appears to be original and consideration should be given to its replacement within the next 1 to 2 years.
22.214.171.124 Smoke detectors are installed to the ventilation ductwork distribution and have been dedicated a zone together with the kitchen. The strategy for this and the Fireman’s switches should be reviewed as part of the fire strategy immediately.
2.3 Public Health Services
2.3.1 Mains Cold Water System
126.96.36.199 The mains cold water supply enters the building within the boiler room and is fitted with an isolation valve and meter.
188.8.131.52 The thermal insulation is in poor condition in areas inspected and should be repaired or replaced.
184.108.40.206 The main cold water supply is distributed in copper pipe to the loft space within the Village Hall to supply the main cold water storage tank . It was not possible to determine if mains cold water is distributed to other areas but it is likely the kitchens receive a main cold water supply.
220.127.116.11 The main pipework distribution appeared in reasonable condition and suitable for retention.
Replacement Is usually undertaken during refurbishments and this should be considered in any future projects.
2.3.2 Cold Water System
18.104.22.168 The domestic cold water system comprises of a GRP sectional storage tank within the loft space of the Village Hall
22.214.171.124 The internal condition of the tank was found to be reasonable although debris was noted in the bottom of the tank and the water line was begrimed. Cleaning of the tank is recommended.
The tank should be considered suitable for retention and expected to have a remaining life of approximately 10 to 15 years.
126.96.36.199 The domestic cold water distribution serves washrooms and kitchens for both buildings. A water risk assessment was not reviewed as part of this survey. However the storage volume and use of the tank should be reviewed to ensure sufficient turnover to provide wholesome water.
188.8.131.52 The cold water storage tank also supplies the hot water calorifiers within the boiler room.
184.108.40.206 Pipework distribution is in copper and appeared to be in reasonable condition in areas inspected. Thermal insulation on pipework distribution was damaged and missing in places and should be replaced where required to minimise heat gains.
2.3.3 Hot Water System
220.127.116.11 The domestic hot water is generated by 2no. 500litre LPHW heated caiorifiers within the boiler room. Cold water make-up is provided by the main cold water storage tank.
18.104.22.168 The calorifiers are original and approximately 30 years of age. They appear to be in reasonable condition although it is advised that they are internally inspected for signs of scaling and corrosion.
22.214.171.124 Hot water is distributed by copper pipework and temperature is maintained at outlets by a flow and return arrangement.Circulation is achieved by 2no. bronze circulating pumps. Distribution is in reasonable condition and considered suitable for retention.
Replacement of pipework should be undertaken during future refurbishment works.
126.96.36.199 The calorifiers are fitted with de-stratification pumps but these have been disconnected from the calorifiers. It is recommended that these are reinstated.
188.8.131.52 Any deadlegs should be identified and removed. Also, return pipework should be taken as close from an outlet as possible. This is particularly evident in the Day Centre kitchen store room where there are a number of pipes,-not labelled, that appear to be no longer in use or the return pipework does not extend to the furthest outlets.
184.108.40.206 There is no thermal insulation fitted to the hot water distribution.
2.3.4 Drainage System
220.127.116.11 Waste water from kitchens and washrooms generally consists of PVC pipework and fittings draining to local soil stacks. All appear in reasonable condition and are of a domestic grade installation standard.
18.104.22.168 The installations appear suitable for retention and replacement should be considered when refurbishing areas.
2.3. 4.3 An internal inspection of the main soil stacks is recommended to ensure they are clear and free flowing.
2.4 Control Systems
2.4.1 Main Plant Control
22.214.171.124 The main plant is controlled via a motor control centre panel located in the boiler room. The panel provides control for the following systems:
+ Village Hall Convector Fans Nos. 1, 2 and 3
+ Village Hall Extract Fans Nos. 1 and 2
+ Lounge Extract Fan
+ Common Room Extract Fan
-i- Amenities Extract Fan Nos. 1 and 2
+ Kitchen Extract Fan (Hall)
+ Village Hal! First Floor Supply Fan
+ Boilers Nos. 1, 2 and 3
+ Boiler Sequencing
+ Village Hall Plant Override
+ Constant Temperature Pumps (AHU Circuit)
+ Village Hall Heating Pumps
+ HWS Secondary Pumps
+ HWS Primary Pumps
+ Kitchen Extract Fan (Day Centre)
+ Day Centre Supply Fan
+ Day Centre Extract Fan
+ Day Centre Radiator Pump
126.96.36.199 A second smaller MCC panel is located on the rear wall of the boiler room and serves the following systems:
+ Amenities Extract Fans Nos. 1 and 2
+ Village Hall Extract Fan
+ Committee Extract Fan
+ Lounge Extract Fan
The purpose of this panel could not be confirmed as it would appear to replicate some of the systems on the main control panel. All control switches were in the off position.
188.8.131.52 The main boiler control is provided by a Steafa controller within the main control panel. The controller is now obsolete and no longer supported by Siemens.
184.108.40.206 The control panel is in a poor condition and its replacement should be considered within the next 1 to 2 years. Before any replacement is considered, a full review of the plant it serves and the building services future strategy plan should be undertaken. If new boilers are to be installed, they will generally be available with their own controls package that will result in the main control panel being able to be rationalised and simplified.
220.127.116.11 The smaller MCC panel should be investigated to determine if it is in use and required. If it is
required, it should be replaced and incorporated into the new main panel.
3.0 Conclusions and Recommendations
3.1 The building is approximately 30 years of age and the majority of systems are original and are reaching, or have exceeded, their economic fife expectancy. Significant replacement and upgrades are required in order for systems to continue to support the operational requirements of both centres. All works should be considered immediately and a strategy for the building services infrastructure prepared in consideration with the future use of the buildings.
3.2 Prior to any major plant replacement works being undertaken it is advised that energy assessments and design reviews are undertaken to determine the most suitable strategy for the building services.
3.3 The building is not considered to be thermally efficient in design. High ceilings, poorly insulated roof spaces and glass roofs all result in heat loss that could be mitigated with improved design and better material usage. The glass roof in the Day Centre entrance circulation space for example, is a source of heat loss that could be resolved with a lower false ceiling that is insulated and provides and a more modern look and feel to the area.
3.4 The primary heating system should be replaced with a new modular boiler system.
3.5 Water quality analysis of the heating system is recommended to determine the condition of internal pipework and whether corrosion is evident. This will inform any remedial actions or in severe cases, replacement requirements.
3.6 Ventilation in all toilet areas should be reviewed and addressed to ensure adequate ventilation is provided.
3.7 The Day Centre may benefit from mechanical heat recovery ventilation systems to the reception and general areas, excluding the Lounge. Heat recovery systems can provide the ventilation requirements and energy efficiency by utilising the heat in extract air to warm supply air. This can reduce heating use and provide savings.
3.8 Replacement of roof mounted extract fans within the building should be considered in the near future as the existing fans have reached the end of their economic life. Prior to their replacement, consideration should be given to the need for the extract fans and whether areas may benefit from mechanical heat recovery ventilation systems.
3.9 The Village Hall Lounge ventilation should be reviewed as supply air is no longer provided. This area may benefit from a mechanical heat recovery unit.
3.10 The Village Hall kitchen ventilation should be reviewed immediately and a suitable system installed.
3.11 The Village Hall air handling unit should be serviced and recommissioned.
3.12 The fire strategy should be reviewed and the requirement for fire dampers assessed. On completion, where fire dampers are required they should be repaired, replaced and a new control panel be installed. A full cause and effect test should be undertaken on completion.
3.13 The gas safety systems in both the Day Centre and Vilfage Hall kitchens should be tested for
3.14 The main LV switch panel should be considered for replacement within the next 2 to 3 years. New electrical equipment safety is greatly improved compared to the existing installation and will provide greater protection to the rest of the electrical installation.
3.15 All local distribution boards should be replaced within the next 1 to 3 years.
3.16 A lighting design review is recommended to identify areas where improved design could reduce the number of fittings. This would especially benefit the Day Centre reception and Lounge.
3.17 Following the lighting review, replacement of fittings for low energy type and LED lamps should be considered.
3.18 Emergency lighting batteries should be replaced every 5 years. It is recommended that all batteries are replaced, fittings checked and a full 3-hour duration test be undertaken including the recording of iux levels to ensure compliance.
3.19 The lightning protection conductor certificate has expired and testing is recommended immediately. The conductor requires re-fixing to the ridge where it has come dislodged.
3.20 The fire detection and alarm panel within the Village Hall should be replaced. The fire strategy should be reviewed and a cause and effect test should be undertaken.
3.21 Thermal insulation to all pipework should be repaired and replaced where required to ensure heat loses and gains are kept to a minimum.
3.22 A water risk assessment should be undertaken to identify any risks associated with the water installations and systems.
3.23 The Day Centre kitchen domestic water systems pipework installations should be reviewed. There appear to be a considerable number of pipes within the adjacent store room serving the condition. They are all uninsulated. They should be identified and confirmed as required and ensure there are no deadlegs and domestic hot water return pipework is extended to the
3.24 The main control panel should be replaced following a review of the building services strategy and fire strategy. A new panel could also incorporate the fire damper control and indication .
3.25 It is recommended that with any new controls package, consideration is given to the use of a BMS capable of integrating with other systems and accessible remotely. Whilst undertaking the survey there was an issue with the boilers that wold have been identified sooner if a smart control system was installed. This would allow for quicker identification of issues, monitoring
of systems and faster resolution to problems that may even be repairable remotely via BMS control.
A summary of indicative costs is tabled below to provide a high level assessment of the works required. These costs are based on the visual survey only and do not take into account design, project management or other specialist costs.
Total indicative remedial works costs £520,500.00
Heat Source Replace boilers and primary pipework £175 , 000.00
Heating System Water quality analysis £2,000,00
Heating Systems Pump replacement. £8,000.00
Heating System Fan Convector replacement. £7,500.00
Heating System Alterations dependent on re-modelling of spaces £25,000.00
Ventilation System Day Centre Lounge AHU refurbishment and replacement £50,000.00
Ventilation System Toilet extract review and replacement £8 ,000.00
Ventilation System General extract ventilation within Day Centre – Heat Recovery Option £20 ,000.00
Ventilation System Roof mounted fans replacement. £25,000.00
Ventilation System Village Hail – Heat Recovery Option £ 45, 000.00
Ventilation System Village Half – Kitchen £15,000.00
Ventilation System Village Hall Air Handling Unit Refurbishment and Recommissioning £4,000.00
Ventilation System Fire Strategy Review £2,500.00
Ventilation System Fire Damper Remedial Works and New Control Panel £15,000.00
Gas System Testing and remedial works to kitchen safety systems £2,000.00
LV System Replace main switch panel £20,000.00
LV System Replace distribution boards £25,000.00
General Lighting Lighting design review £3,500.00
General Lighting Replacement of fittings for Low Energy fittings £20,000.00
Emergency Lighting Replace batteries, 3 hour duration test and recording. £6,000.00
Lightning Protection System Repair conductor fixing and test. £1, 500.00
Fire Detection and Alarm System Replace Village Hall Pane £2,500.00
Fire Detection and Review ventilation smoke detection strategy £2,000.00
Alarm System and cause and effect testing.
All pipework distribution Thermal insulation repair and replacement. £6,000.00
Domestic Water Systems Undertake a risk assessment £1,500.00
Domestic Water Systems Review Day Centre kitchen pipework
installations and remove deadlegs and increase return pipework lengths. £2,500.00
Drainage System Internal inspection of main stacks £1,000.00
Control Systems New main control panel with smart BMS and remote monitoring facility. £25,000.00
Total indicative remedial works costs £520,500.00
Thankfully many offers have come forward for help and assistance for those affected – If you can help please contact us ASAP on firstname.lastname@example.org
Esher Rugby Club
We had the following message first thing this morning from Anthony Quinn, Head of Community Relations, Esher Rugby Club
Dear Sirs, we are very sorry to read the situation regarding Hersham Village Hall. We at Esher Rugby Club are embarked on a drive to become a centre of the community and as such are encouraging and actively looking to assist clubs, societies etc who may want to use our facilities.
In light of the Village Hall announcement we’d be delighted to assist in offering an alternative venue if so required.
Please feel free to contact me and I can point people in the right direction.
Many thanks Anthony Quinn – Head of Community Relations, Esher Rugby Club.
Hersham Baptist Church
Thank you to Heather and Phil Fellows!
We have some availability at Hersham Baptist Church. Email email@example.com if you would like to get in touch
Bell Farm School
For those of you that used Hersham Village Hall, Bell Farm School, Hersham, may be able to help with your letting requirements. If you need a hall we have two available to hire. Please call the school and ask for the Business Manager. 01932 224009 or email firstname.lastname@example.org
St Peters Church
We have some space available at St. Peter’s Church Hall – but not a huge amount as we already have permanent hirers of our own.
However all the bookings are on the church hall calendar.
www.stpetershersham.com and then there’s a Tab across the top for HALL and the calendar is there.
Women’s Institute Hall – Burhill Road
Shirley Freeland on 01932 221217
We have availability in our ‘Pig Sty’ back room on the following days and times:
Monday: 12pm onwards
Tuesday: 9:30am – 1:30pm, 3:15pm onwards
Wednesday: 9:30am – 2:30pm, 4:15pm onwards
Thursday: 12pm onwards
Friday: 9:30am onwards
Saturday: Potentially from 12pm onwards but we host private parties so it would depend on the event
Sunday: Potentially from 9:30 onwards but we host private parties so it would depend on the event. We also have a First Aid class that happens on one Sunday a month.
Please feel free to pass on our email address or my mobile number to anyone that we might be able to assist. Charley will be at Piglets from 1:45pm-6:15pm on Saturday and from around 9am-6:15pm on Sunday if anybody would like to take a look and have a face-to-face chat.
Elmbridge Borough Council
If you are a user of the hall and would like to discuss alternative options please contact the Community Halls Bookings Officer on 01932 254750 or Liz Taylor, Leisure Facilities Manager for Elmbridge Borough Council on 01372 474580.
Hersham Centre for the Community
The Hersham Centre for the Community will close temporarily on 28 June, while we make fire safety improvements. The work is expected to take a maximum of 6 weeks and will commence at the beginning of July.
We apologise for the inconvenience this will cause but we will work to accommodate the members of the Hersham Centre for the Community throughout our other Centres for the Community.
If you are a member of the Hersham Centre for the Community and have any questions, please contact 01932 246267.
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